Peppol Electronic Invoicing Software

Simplify Your Business: Send Peppol E-invoices Instantly with Flexina!

How to send an electronic invoice on the Peppol network with invoicing software?

Optimize your electronic invoicing operations with our online software. Sending your e-invoices via the Peppol network becomes quick and easy with Flexina.

Simply complete the Peppol network registration form, and in less than 5 minutes, you're ready to send your e-invoices. Say goodbye to the complexity of UBL conversion, tedious Peppol file validations, cumbersome attachment adding, endless verification of your recipient's presence on the Peppol network, or even re-encoding your invoice information...

Flexina simplifies every step: in less than 5 minutes, you'll be ready to send your electronic invoices to administrations or for public procurement in Belgium. Moreover, rest assured that Flexina will be ready for mandatory electronic invoicing between companies from 2026. Optimize your invoicing processes now with Flexina and enjoy efficient and effective management.

Receiving and Managing Your Peppol Electronic Invoices Made Simple with Flexina Invoicing!

How to receive an electronic invoice on the Peppol network

Flexina Invoicing offers you a seamless solution for receiving your electronic invoices via the Peppol network. You can also benefit from immediate receipt of your e-invoices with our invoicing software.

For those using our purchase management module, your Peppol e-invoices are automatically encoded in our software, ready for your accounting. For others, digital invoices are delivered to you by email.

Flexina stands out as the undisputed choice for electronic invoicing, simplifying every step. Our commitment is to handle all the complexity for our users, making Flexina Invoicing the best software for efficient and smooth management of your electronic invoices.

Everything You Need to Know About Electronic Invoicing in Belgium and the Peppol Network

Electronic invoicing is becoming a mandatory requirement in Belgium, both for transactions with public administrations (B2G) and soon for exchanges between private companies (B2B). The Peppol network is emerging as the standard solution to ensure secure, fast, and compliant transactions under European regulations.

With Flexina, discover everything you need to know about electronic invoicing in Belgium: legal obligations, the benefits of the Peppol network, accepted invoice formats, and how to ensure compliance before 2026.

Our experts answer all your questions to guide you through this transition to a modern and automated invoicing system.

Introduction to the Peppol Network

What is the Peppol network and how does electronic invoicing work?

The Peppol network is an international standardized platform that enables the secure exchange of electronic invoices between businesses and public administrations. It uses structured formats such as UBL to replace paper invoices with compliant digital transmissions. This simplifies financial document management, reduces errors, and ensures full compliance with applicable regulations.

What was the goal of launching the Peppol network in 2008?

The Peppol network was launched in 2008 to automate the purchase-to-pay processes between governments and suppliers. It aims to reduce payment delays, promote administrative efficiency, and enhance transparency in commercial transactions through the use of open standards like UBL.

What types of electronic documents can be exchanged via Peppol?

In addition to electronic invoices, Peppol supports the exchange of other financial documents such as purchase orders, credit notes, and receipt confirmations. This provides a comprehensive solution for managing business transactions while ensuring security and compliance.

What electronic document standards does Peppol use?

Peppol is based on the Universal Business Language (UBL) standard, designed to ensure structured and interoperable exchanges. This open standard facilitates integration between different IT systems while ensuring legal compliance and transaction accuracy.

Is Peppol used in countries other than Belgium?

Yes, the Peppol network is adopted in many European countries such as the Netherlands, Germany, Italy, and Norway, as well as beyond Europe. This international adoption helps standardize cross-border business exchanges and simplifies global electronic invoicing.

Benefits of Electronic Invoicing via Peppol

What are the benefits of using Peppol for electronic invoicing?

Using Peppol for electronic invoicing offers numerous advantages: it reduces manual errors, speeds up transactions, facilitates international exchanges through its universal standards, and ensures full compliance with local and international regulations.

What economic benefits does electronic invoicing via Peppol offer?

By using Peppol, businesses can significantly reduce administrative costs associated with manual invoice processing. It also accelerates payments, improves transparency, and enhances overall financial process efficiency.

How does Peppol contribute to sustainability?

By reducing paper usage and automating financial processes, Peppol promotes environmentally friendly practices. It helps businesses lower their ecological footprint while encouraging digital transaction management.

Why adopt Peppol for electronic invoicing?

Adopting Peppol ensures secure, fast, and compliant exchanges for all financial transactions. It simplifies the management of electronic invoices while facilitating the transition to a fully digital financial process.

Which industries benefit the most from electronic invoicing via Peppol?

Industries such as public administrations, logistics, large enterprises, and SMEs greatly benefit from Peppol. These sectors enjoy simplified transactions, reduced payment delays, and increased compliance with tax and commercial regulations.

B2B Electronic Invoicing Obligation in Belgium

When will electronic invoicing via Peppol become mandatory in Belgium?

In Belgium, electronic invoicing via Peppol has been mandatory for B2G (Business to Government) transactions since 2023. Starting from January 1, 2026, this requirement will also apply to B2B (Business to Business) transactions between private companies, accelerating digital transformation in the country.

How can businesses prepare for the mandatory B2B electronic invoicing in Belgium in 2026?

To prepare for this requirement, it is essential to adopt a solution compatible with Peppol, such as Flexina. This solution ensures full compliance and allows for a smooth transition to electronic invoicing with user-friendly tools tailored to the needs of Belgian businesses.

What are the risks if a company does not comply with the Peppol electronic invoicing requirement?

Companies that fail to comply with the electronic invoicing requirement may face administrative penalties and payment delays. Using a compliant solution like Flexina helps avoid these risks and ensures smooth and compliant transactions.

Can PDF invoices be sent via Peppol?

No, the Peppol network does not accept invoices in PDF format because they are not structured. Invoices must be converted into a structured format such as UBL to be compatible with the network.

How the Peppol Network Works

How does the Peppol ID work in electronic invoicing?

The Peppol ID is a unique identifier that locates recipients on the Peppol network. This identifier ensures precise and direct transmission of electronic invoices, eliminating errors and providing optimal traceability.

How can I check if my business partner is on the Peppol network?

You can verify if a company is registered on the Peppol network by searching for its Peppol ID in a dedicated directory or through compatible software such as Flexina, which facilitates this verification.

Can Peppol be integrated into an existing ERP?

Yes, the Peppol network can be integrated into an ERP system to automate electronic invoice exchanges. Flexina offers solutions compatible with various ERP systems for easy and quick integration.

How can businesses register on the Peppol network?

Businesses can register on the Peppol network through an authorized service provider or by using software such as Flexina, which simplifies the registration process and ensures rapid compliance.

How does Flexina ensure secure exchanges on Peppol?

Flexina uses advanced encryption protocols to protect data exchanged on the Peppol network. This ensures that all electronic invoices are transmitted securely and reach their destination without risk of fraud.

Customer Testimonials

For over 15 years, we've been providing professional quality service in dozens of countries

TWOSEVEN SRL - SECURITY, NETWORK & ELECTRICAL

Loyal to FLEXINA from the start, a true pleasure and a highly efficient daily tool. We tried many different billing software solutions and none offered such flexibility in settings and customization. We can also count on extremely efficient and responsive technical service, which makes every operation very smooth. A must-have for all independent professionals and companies wanting an all-in-one tool without any hassle. Thanks to the entire team!

Lionel Delsart

Led Tech Pro

I've been using Flexina for 13 years, it's an excellent comprehensive billing software (quotes, purchase orders, delivery notes, invoices...). It's easy to use, with its app and Cloud access, it allows access to documents from anywhere and any device. Regular updates including QR code payment are very convenient. I highly recommend this billing solution.

Ugo Genestout

IXTHUS PRINTING

I'm taking this digital pen to say that I find Flexina to be a company that works tirelessly to satisfy us, moreover, with an excellent team behind it, available, attentive, and above all responsive! Nothing to fault, I use Flexina every day, even on weekends, and it works perfectly! 100% recommended.

Guillaume LEDUC

SCHALLER

Since I started using Flexina, my life has changed. Everything is easier, they update very regularly. They always answer the phone, they're really super responsive! Thank you

Albane SCHALLER

PASTITALIA

I was looking for an online program, I found Flexina which solved all my problems, simple and fast and support always available, I highly recommend it.

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LAMARCK LOCKSMITH

We've been using Flexina for our invoices and quotes for several years now, it's a really comprehensive and easy-to-use billing software. We're very satisfied with the service and personal contact with the Flexina team members who are always available to advise us.

Guillaume LEDUC

OPTIBELUX

I've been using Flexina since 2016, the software is super simple and very practical. Keep up the good work to the whole team.

Jonathan Flasschoen

Casa&Co

We've been using Flexina for years. Very easy to use and very easy to handle. We recommend it.

CENGIZ GURSOY

ECHO-VERT PYRENEES OCEAN

Flexina, top-notch software adapted for SMEs on both computer and smartphone. Simple software that meets business needs

Katia Goursaud

Peppol Electronic Invoicing Software Switch to e-invoicing with ease