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An invoicing software, also known as a quotation and invoicing program or commercial management tool, is a digital solution that simplifies the administrative management of companies. Flexina goes beyond simple invoicing by offering a comprehensive suite that includes the management of quotes, invoices, purchase orders, delivery notes, and purchases. This all-in-one solution allows you to efficiently manage the entire commercial cycle, from supplier orders to customer invoicing, including inventory management and electronic signature of quotes.

The features of invoicing software have evolved significantly in recent years. Today, Flexina offers you much more than just a tool to create invoices:

• Paperwork becomes child's play: No more administrative headaches! In just a few clicks, your quotes turn into orders and then into invoices. You save a lot of time and avoid re-entry errors.
• Everything is connected, everything is simple: Imagine having all your activity in one place: your sales, your purchases, your schedules... No need to juggle between different software, everything is there, at your fingertips.
• Your daily assistant: Flexina watches over your business: it reminds you of invoices to be sent, stocks to be ordered, and alerts you when an opportunity arises. It's like having an extra colleague!
• More informed decisions: At a glance, you know where your sales stand, who your best customers are, and which products are performing well. No need to be an Excel expert to understand your business.

In short, Flexina takes care of all the administrative tasks so you can focus on what's essential: growing your business.

Beware of so-called free invoicing solutions! In reality, they often hide significant limitations that can hinder your business: blocked features, limited number of invoices, or worse, dependence on a system that could make you lose time and money.

At Flexina, we have made a different choice: offering a fair and transparent price, unchanged for 15 years. For a reasonable investment, you benefit from:

• A complete solution with no feature restrictions
• Personalized support for your success
• Regular updates at no extra cost

With the best quality-price ratio on the market, Flexina is a profitable investment that sustainably supports the growth of your business. Why risk the future of your company with a free solution when you can have a professional tool for just a few euros per month?

Customer satisfaction also comes from modernizing your tools! Flexina radically transforms your customers' experience by simplifying each step:

No more back-and-forth with documents: your customers sign their quotes directly online. No need to print, scan, or send by mail. A simple click is enough to validate an order.

Payment becomes as simple as online shopping: your customers instantly pay their invoices through a secure interface. The result? Your sales are completed faster and your cash flow improves.

This digital fluidity gives a modern image to your business and sets you apart from the competition. Your customers appreciate this time-saving and simplicity that makes their lives easier.

Converting a PDF invoice to an electronic Peppol invoice may seem simple, but it requires special attention to ensure compliance with the standards and formats required by the Peppol network. Here are the general steps:

1. Using OCR and AI: Although tools like OCR (Optical Character Recognition) and AI can extract data from a PDF file, it is often necessary to manually re-enter all the required information (invoice number, date, amount, lines, totals, etc.) to correctly map it to the electronic format.
2. Choose a compatible software: Use invoicing software that natively supports the Peppol format. This will save you many intermediate steps and ensure a smooth and compliant conversion.
3. Take advantage of the obligation in Belgium: With the electronic invoicing obligation in Belgium, now is the ideal time to adopt software that natively handles the generation of electronic Peppol invoices. This not only simplifies the process but also ensures legal compliance.

Flexina facilitates this process by natively integrating Peppol compatibility, allowing you to quickly and efficiently generate compliant electronic invoices.

Using a quotation and invoicing program to have your quotes signed by clients offers numerous advantages. Here's why it can transform your sales process:

• Time-saving: With a quotation and invoicing program, you can create, send, and have your quotes signed in just a few clicks. No need to print, scan, or send documents by mail. Everything is done online, significantly speeding up the process.
• Professionalism: An electronically signed quote gives a modern and professional image of your business. Your clients will appreciate the simplicity and speed of the process, which can improve their satisfaction.
• Security and compliance: Electronic signatures are secure and legally recognized. They ensure the authenticity and integrity of documents, reducing the risk of fraud and disputes.
• Real-time tracking: You can track the status of your quotes in real-time, knowing when they have been opened, signed, or rejected. This allows you to react quickly and improve your conversion rate.
• Process automation: Once the quote is signed, the program can automatically generate the corresponding invoice, send notifications, and update your management systems. This reduces manual tasks and the risk of errors.

Flexina offers a complete quotation and invoicing solution with integrated electronic signature. With Flexina, you can simplify and accelerate your sales processes while providing an optimal customer experience.

With electronic invoicing, sending your invoices to your accounting software becomes much simpler and more efficient. Here's how to proceed:

• Using electronic invoicing: Most modern accounting software is already compatible with importing invoices in electronic format. This means you can send your invoices directly from your invoicing software to your accounting software without manually re-entering the information.
• Process automation: Electronic invoices are automatically imported into your accounting software, reducing errors and saving you valuable time.
• Contact your reseller or accountant: To ensure everything is correctly set up and you are using best practices, do not hesitate to contact your software reseller or accountant. They can guide you and help you optimize your invoicing and accounting processes.

Flexina offers an electronic invoicing solution that seamlessly integrates with major accounting software. With Flexina, you can send your invoices directly to your accounting software smoothly and effortlessly, benefiting from automation and data accuracy.

An EPC QR code (European Payments Council) or SEPA payment QR code is a standardized 2D barcode that revolutionizes payments in Europe.

Present on invoices, this bank transfer QR code encodes all the necessary payment information:

• Beneficiary's IBAN
• Amount to pay
• Invoice reference
• Beneficiary's details

This payment QR code allows customers to pay their invoices instantly via their mobile banking app by simply scanning the code, thus eliminating manual entry errors.

These invoice QR codes are automatically generated by modern billing software according to SEPA standards, facilitating:

• Cross-border payments
• Automatic bank reconciliation
• Simplified incoming payment management

This digital payment solution significantly simplifies the payment process while ensuring the reliability of transmitted data.

The SEPA payment QR code display on invoices and quotes helps optimize deposit and payment collection. The system works as follows:

• For standard invoices: the QR code automatically encodes the total amount due
• For deposit requests: the QR code contains only the requested deposit amount
• For signed quotes: possibility to include a QR code for deposit payment

The advantages of this feature:

• Easier deposit payments for customers
• Reduction in banking details entry errors
• Faster collection of deposit requests
• Automated payment tracking

This digital payment solution integrates perfectly into the invoicing and deposit management process, significantly improving cash flow monitoring.