How to Avoid Invoicing Errors?
There are still entrepreneurs who create their invoices with a spreadsheet or even a paper invoice book. Perhaps you're one of them! These different solutions are outdated and actually cost you more money than investing in online invoicing software. Indeed, you risk making errors in creating your invoices. That's why, at Flexina, we offer online invoicing software that will allow you to create proper invoices. So, what errors to avoid with invoicing software? How to reduce potential errors thanks to invoicing software? We answer all these questions in these few lines. The entire Flexina team wishes you pleasant reading. Follow the guide!
What errors to avoid with invoicing software?
Using invoicing software helps avoid making numerous errors. Generally, these are due to human intervention. However, by opting for effective invoicing software, you'll have the assurance of:
- not forgetting a single mandatory mention;
- not inserting an inaccurate mention.
It must be said that mandatory mentions on invoices are increasingly numerous and an omission or error can have real consequences for a company. Let us give you a small example: the tax administration has the right to impose a fine on a company for missing or inaccurate mention and thus reject the invoice.
Thanks to invoicing software, you can also avoid making calculation errors (error in a discount made for a customer or in the calculation of VAT applied) or formula errors (lines that are not taken into account in the invoice total). As soon as a company decides to use invoicing software to manage its accounting and financial situation, it will need to perform complete configuration. As a result, for each quote or invoice created, the software will automatically take into account the information provided such as:
- the characteristics of goods and services sold;
- information relating to the customer, etc.
You'll understand: by choosing Flexina, you'll considerably reduce the probability of making mistakes in creating your invoices. So, what are you waiting for?
How to reduce errors thanks to invoicing software?
It's important to take the necessary time to properly configure your invoicing software in order to benefit from all the advantages linked to it. You must therefore provide certain information upstream such as: address, VAT number, company number, etc. Then, you can fully enjoy all the features of online invoicing software.
To properly finalize the configuration of your software, you must create and fill out item and customer files. To do this, take the time to perform this step with the greatest care:
- item files: you must integrate several pieces of information such as the product designation, its code, its different characteristics, its selling price, the VAT rate affecting the sale;
- customer files: in these files, you'll need to indicate the customer's complete identification, that is, their company name, the name of the person in charge, their contact details and their VAT number. Certain conditions must also be indicated such as the rate, payment terms and VAT taxation methods.
Of course, you'll also need to create quote and invoice templates. Generally, invoicing software offers them to you, so don't hesitate to personalize them. You can also think about adapting their content according to their specificities. To give you an example, you can very well create quote templates for individuals, and others for professionals.
Using invoicing software helps avoid making errors in creating invoices and quotes. And you, what do you think? What errors did you make in your invoices before adopting our invoicing software? Don't hesitate to come share your experiences and impressions in the comments. If you're here and have just discovered Flexina, we invite you to test our invoicing software for 15 days. You'll thus get a more precise idea of our services. Additionally, if you have questions or need tips, you can contact us at any time. To help you further, you'll also find lots of information in our blog articles.
